Factors to Consider When Planning Event Security – Our Guide

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Keeping a safe and secure event is important, not just for the guests but for your reputation as well. Event security is more than just filling the venue with security personnel—it is actually a complex process and requires extensive communication and coordination.

In today’s world, where threats of war and bombings in various public events and locations are quite apparent, event security has become a major concern for event planners and organizers. All kinds of events, no matter the size or location, are susceptible to security threats. It is important to assess and implement an action plan to address those potential risks in your planning process.

Large crowds are targets for terrorists and “lone wolves” with psychological problems. As a matter of fact, false alarms are enough to send the public into panic and chaos.

With the right security practices in place, you can help guarantee the safety of your guests and your staff, plus avoid any damage to the venue and surrounding properties.

Event security is important as it keeps you covered in case of:

  • Damage to property
  • Crowd control
  • Troublesome or rowdy guests
  • Injury to a guest or the staff
  • Unexpected situations

Here are some top points to consider when planning event security:

  1. Conduct risk assessment

Know the venue inside and out—identify all exit and entrance points, and make sure that all personnel is aware of them. If the event is done outdoors, create strict boundaries where the event perimeter starts and ends. You can set up temporary barricades and fencing.

Also, check for the venue’s porosity. “Porous” means any access points where someone could get inside without the need to pass through the actual entry points. It could be a window that can be opened from the outside or the staff-only back door access. Other areas that need to be assessed include, but not limited to:

  • Locating fire exits
  • Reviewing the building or venue’s emergency procedures
  • Identifying potential hazards and dangerous areas to cordoned
  • Ensuring that there are sufficient security cameras installed, especially in high-risk areas, and that they are actively monitored
  1. Event security is also correlated with data security

Threats are not only in physical form. Event planners and organizers are also responsible for ensuring that every attendee’s data are safe and protected. Data breach and identity fraud are becoming a major concern for many. Start by making your registration process simple and secure, getting only pertinent information that is needed from them to be in your event. Additionally, you can use foolproof technology that has been proven to safeguard your guests’ information.

  1. Assess possible large-scale attacks

Let’s face it—big crowds are easy and soft targets for attacks, so it is important to have some armed personnel manning the venue. Everyone getting to your event should undergo thorough bag monitoring.

Professional security personnel from Silbar Security are trained and skilled to spot potential risks and weapons or dangerous materials that can be detrimental to the safety of your event. Make a public announcement that bags will be checked to ensure safety and include lists of contraband items that will be prohibited in the venue. Aside from body scanners and bags checks, security personnel should also be on the lookout for suspicious people or activities.

The right information and preparedness can help ensure a safe and successful event. Always be vigilant at all times and train your staff to report immediately if they see anything out of the ordinary. Contact Silbar Security for exceptional security services for your next event.

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